SCA General Meeting Minutes & Agenda December 2016

SCA Meeting Agenda, December 2016

Thursday December 8th, 2016 – 7:00 – 9:00 PM

Central Memorial Recreation Centre – 93 West Ave S

SCA Values: Collaboration, Engagement, Respect, Trust, Inclusiveness, Transparency

SCA Mission: To enable all residents to fully participate in the community. To actively engage community partners in building relationships in order to enrich the community and the neighbourhood. To encourage, build, and preserve a safe, clean, and attractive neighbourhood that we are all proud to call home

SCA Vision: Stinson is a diverse and engaged community with a natural, historic, and vibrant character

1. Welcome, Introductions and review of values, vision and mission (Co-chairs 7:00 – 7:10)
2. Review of agenda and minutes (Co-chair/Secretary 7:10 – 7:15)
3. Treasurer’s financial report (7:15 – 7:20)
4. Guest: Sam St Aubin, Central Memorial Recreation Centre Co-Ordinator (7:20 – 7:40)
   • Programming and Green Space/Civic Square development update
5. Small Grant for Little Free Library (Karl 7:40 – 7:50)
6. Endorsement Process Final Review (7:50 – 8:10)
7. Break (8:10 – 8:20)
8. Stinson Committee Updates (If Applicable 8:20 – 8:30)
   • Songs From the Bishop
   • PlanLocal
   • StinZine
   • LRT and BIA support
9. Stinson Neighbourhood Action Strategy Update – Preliminary Feedback (Sunil 8:30 – 8:40)
10. Community Arts (Karl 8:40 – 8:45)
    • Alleyways and Murals
11. Community Education Sessions (8:45 – 8:50)
12. Community Gardens (8:50 – 8:55)
13. Community Updates/Comment period (8:55 – 9:00)
14. Wrap Up (9:00)
    • Next Meeting Thursday January 12^th, 2017 7 PM at Central Memorial Recreation Centre
    • Please send enquiries to the exec team at [email protected]

SCA Meeting Minutes, December 2016

Thursday December 8th, 2016 – 7:00 – 9:00 PM

Central Memorial Recreation Centre – 93 West Ave S

Present: Tim Button, Eleni Jalbout, Nicole Walter, Shawna Richard, Margaret Bennett, Jean Jacques, Adam Bentley, Matt Carson, Jen Pearson, Al Huizenga, Ben B, Christina B, Talia, Karl Andrus, Matt Grande, Dave Michal, Erika Morton

Guests: Shruti Romesh (Neighbourhood Evaluation Project), Shahad Al-Saggar (Neighbourhood Leadership Institute), Jen Pearson (Hamilton Community Foundation), Samantha St. Aubin (Central Memorial Recreation Centre)

1. Welcome, Introductions and review of values, vision and mission
   • Matt provided a welcome and started introductions and Karl reviewed the values, mission and vision
2. Review of agenda and minutes
   • Endorsement will be an update only, Update on Rail Trail Crossing, move up PlanLocal update
   • No other additions or revisions
3. Treasurer’s financial report
   • Dave provided an update of the SCA bank account. Highlights were that the General account balance is $2001.57, StinZine account balance is $903.84
   • Books are open to anyone who is interested to anyone who wants to look at the books
   • No questions or comments about the financials
4. Guest: Samantha St Aubin, Central Memorial Recreation Centre Co-Ordinator
   • Programming and Green Space/Civic Square development update
   • Programming Update: youth, teen programming  upcoming in the New Year
   • Winter camp week of 27^th and Jan 3^rd, full day $90 with swimming, games etc.
   • PA days there is programming too Jan 27^th and March 3^rd
   • Toonie fitness happening – $2 yoga and Zumba, drop in throughout the year
   • Free after school (drop in gym), Wed is after school science
   • Friday night teen drop in, but not high numbers, would like to have more teens in to add programming, currently there is lounge, Wii, Mario Kart, etc.
   • Youth job prep programming, 13-17 yrs. last spring, will do again will get First Aid, High 5, 2 interview and resume skills workshop-registration through Samantha St. Aubin – target youth in the neighbourhood and who have barriers to employment
   • Programming is increasing in participation, but love to have more kids
   • Green Space/Civic Square Construction Update: Summary of date of completion – project close is January or early February
   • Can email LuAnn Duxbury for more updates
   • Additional Updates: Central is going to be a location for the community health bus. Will be Mondays, dental health bus
   • Student summer hires program, from City of Hamilton Website, open call right now and closing Jan 27^th. Hiring 4 types of jobs, Supies and camp staff, agriculture. Rec centre can help youth develop resumes. Age range starts at 14 and be in school and will be returning to school in fall 2017
5. Small Grant for Little Free Library
   • Will wait until the weather is better, will be working on the grant while waiting
   • Will be having a metal worker create a new box, painted by Stinson Creative Lab
   • Could we have a book exchange spot at the Rec centre for the interim? Samantha will follow up with her supervisor to see if they can get approval to have a space for books available for donation
6. Endorsement Process Final Review
   • Dave shared an application for groups or individuals to complete and send for review by SCA to describe what they are seeking for endorsement
   • Endorsement group will be meeting again in January, all are welcome to join to further update and clarify
   • Feedback – what do we do when requests need a response within a short timeline? We need to communicate the process in advance and broadly so people are aware. Will be further discussing this point at the Endorsement group meeting.
   • A comment that other neighbourhoods are struggling with the issue of providing endorsement and Stinson’s work is ground breaking!
7. Rail Trail Bridge Update
   • Email from Councillor Jason Farr – Please see note amended below
   • Looking at possible $400,000 short to fund a bridge at the Wentworth crossing Need to discuss how we want to proceed, based on feedback in Jason Farr’s email
   • Feedback from some residents that they would like to see the bridge design before we discuss how to address funding shortage
   • Would like to invite to the next meeting to have more information and pictures
   • Dave will post information via email and Facebook
   • Will further discuss in 2017
8. Stinson Committee Updates
   • Songs From the Bishop
   • Adam provided an intro about Songs From the Bishop – In Bishop park, music series, weekly in the summer, usually one act, starts around 7 with one hour performance, average 70 people in attendance last year
   • If we have more money could we expand? Possible, however, can be hard to keep momentum going, usually end up losing a couple nights (used to be 8 weeks, bumped back to 4), could use more promotion , postcards were great in the past
   • Dave will be starting a crowd funding campaign
   • PlanLocal
   • Eleni shared an update from PlanLocal updates can be found here, including on projects for 2017: http://planlocal.ca/ward2/wp-content/uploads/2016/09/PlanLocal-Ward-2-2016-Final-Report.pdf
   • Also updated that – the wrap-up party was held in mid-November and Jason Farr asked us to find out what the community members wish to see as the theme for next year’s Plan Local budget. In January, I will meet again with the advisory committee to start discussing the next Plan Local. By next SCA meeting, I hope to gather community members’ ideas for the next theme (i.e.: Parks and Rec, Beautification, Cycling, etc.)
   • StinZine
   • Next issue is being edited and will be distributed shortly
   • Need distribution and content help. Distribution has expanded with Ben’s work, including getting into apartment buildings. Good Shepherd has helped with distribution too. Please email [email protected] – can be articles, photos, etc.
   • Re-imagining budget and format of StinZine. Want to expand but also pay for expansion ideas.
   • Have been reaching out to other hub newspapers, such as Sherman hub for ideas
   • LRT and BIA support
   • No updates
   • Ice Rink
   • Karl and Lee attended Ice Rink program hosted by the City of Hamilton. City will provided all equipment and items needed for set up. Need to have volunteers in teams of 2 to flood the ice rink, so 10-12 people, also need someone to stop by and check ice conditions. Email [email protected] if interested.
   • Will provide $300 to community for our own purposes, won’t get until April.
9. Neighbourhood Leadership Institute
   • Shahad – NLI is a skill building and leadership course for 10 weeks start in Feb
   • Course is free, childcare, food and bus tickets and translators available. Run Saturdays from Feb – May. Start about how to be a good leader, conflict resolution, project management, fundraising, etc.
   • Can get certificate of education from Mohawk and $500 for project in your community.
   • Applications are due January 13^th. Contact Shahad for more information
10. Stinson Neighbourhood Action Strategy Update – Preliminary Feedback
    • Reminded about the plan update process. We have feedback posters and postcards. Would like some help to distribute these items. Please take to your neighbourhoods.
    • We will start looking at feedback for key themes and look at our next steps. Possibly host a meeting or event around key themes
11. Community Arts
    • Would like to start planning Beautiful Alleyways and making murals We have an unused mural budget in Stinson bank account and access to paint too
    • We can start paying artists to paint murals in alley ways. Please come forward with ideas about artists or murals or alleyways
12. Community Education Sessions
    • Monthly sessions on topics that might be of interest that are led by people in the community. Will consider sending out a survey for feedback on workshop topics and also to ask about peoples skills that they would like to offer via hosting a workshop
13. Community Gardens 
    • Reaching out to the Victory gardens to get a community garden set up. Would like to have shovels in the garden in April
    • Please invite others to come to next SCA meeting to start an action team together to start planning
14. Community Updates/Comment period
    • Re-Imagining Neighbourhood Action Strategy, we have a representative from Stinson! Look for updates from Tina!
15. Wrap Up
    • See you in January!

Email from Councillor Jason Farr regarding Rail Trail Crossing (revised for length):

As well, Public Works committee met this week and tabled a report from our Traffic and Engineering folks respecting the rail trail intersection.  The report included costing of a bridge v originally requested (by you the people of Stinson) and staff supported and approved pedestrian light. The difference is about one million dollars if we were to go the route of the bridge.

Councillor Merulla spoke to the issue and we have since discussed a possible plan to fund a 1.3 million dollar ped bridge (apprx).  He suggested that Area Rating Funding of approximately 200 k from 5 separate wards affected/benefiting from the trail – wards 5, 3, 2, 6 and 7 would be the optimal solution.  Then the red light camera reserve would fund the portion that is the equivalent to a light (appx 300k).  This is the option that committee member Merulla feels would gain support. Unfortunately, having spoken to all five ward councillors and I can only get buy-in from 3 of 5.  So, 400k short if you want the bridge.

I hope that you will discuss this tonight and report back to me.  Does the SCA want to proceed with the bridge – make efforts to find additional funding sources and have the bridge work begin next year and conclude in about two and half years (says staff), or, get the SCA and PBW2 requested safe crossing in as soon as the weather is good in the spring?