SCA General Meeting Minutes & Agenda May 2017

SCA Meeting Agenda, May 2017

Thursday May 11th, 2017 7:00 – 9:00 PM

Central Memorial Recreation Centre – 93 West Ave S

SCA Values: Collaboration, Engagement, Respect, Trust, Inclusiveness, Transparency

SCA Mission: To enable all residents to fully participate in the community. To actively engage community partners in building relationships in order to enrich the community and the neighbourhood. To encourage, build, and preserve a safe, clean, and attractive neighbourhood that we are all proud to call home

SCA Vision: Stinson is a diverse and engaged community with a natural, historic, and vibrant character

1. Welcome, Review of Values, Mission and Vision, Introductions (Co-chair-7:00 – 7:05 pm)
2. Guest: City of Hamilton – Bike Lanes in Stinson, Darryl Bender-Cycling Manager (7:05 – 7:35 pm)
3. Guest: Julie Michal – Community Safety Research Project (7:35 – 7:50 pm)
4. Agenda and Minutes Review/Additions (Co-chair/Secretary – 7:50 – 7:55 pm)
5. Treasurer’s Report (Dave – 7:55 -8:00 pm)
6. Break (8:00 – 8:10 pm)
7. Small Grant Project (8:10 – 8:25 pm)
   1. Community Garden Project (Application Review)
   2. Community BBQ (Need a Grant Review Team to Meet before June SCA meeting)
8. Endorsement Policy Update (8:25 – 8:35 pm)
9. Centre Francais Introduction (8:35 – 8:40 pm)
10. Stinson Action Team/Committee/Project Updates (As needed – 8:40 – 8:55 pm)
    1. Events – Community BBQ, July 8^th – Volunteers needed for Day of event
    2. Canada 150
    3. Community Garden
    4. Stinzine
    5. International Village
    6. Slow Down Snail Mural
    7. PlanLocal
    8. Ward 2 Community Council
11. Community Information Sharing (If needed – 8:55 – 9:00 pm)
12. Wrap Up and Next Meeting (Co-chair –  9:00)
13. Upcoming meeting agendas tentatively include: June – Neighbourhood Action Evaluation Focus Group (Dinner provided), City of Hamilton-Forestry
    1. SCA meetings are every 2^nd Thursday of the month from 7-9 PM
    2. Next meeting is Thursday June 8th, 2017 – 7-9 PM

Light Refreshments will be provided

Childminding is available

For more contact information, please contact [email protected]

SCA Meeting Agenda, May 2017

Thursday May 11th, 2017 7:00 – 9:00 PM

Central Memorial Recreation Centre – 93 West Ave S

SCA Values: Collaboration, Engagement, Respect, Trust, Inclusiveness, Transparency

SCA Mission: To enable all residents to fully participate in the community. To actively engage community partners in building relationships in order to enrich the community and the neighbourhood. To encourage, build, and preserve a safe, clean, and attractive neighbourhood that we are all proud to call home

SCA Vision: Stinson is a diverse and engaged community with a natural, historic, and vibrant character

1. Welcome, Review of Values, Mission and Vision, Introductions (7:08 – 7:15 pm)
   1. Attendance: Matt Grande, Tina Dort, Daryl (City of Hamilton), Sunil (SPRC), Mike Dobson, Margaret Bennett, Jean-Jacques Somwe, Tim, Dave Michal, Julie Michal (Community Safety Initiative), Ben Babcock, Christina Babcock, Matt ?, Al Huzinga, Steve (City of Hamilton), Miranda (Mohawk College), Shruti (NES), Karl Andrus, Constanza Duran, Adam (Change Camp from McMaster).
   2. Matt welcomed. Dave read the Values, Mission, and Vision. Members introduced themselves with what they are looking forward to this summer.
2. Guest: City of Hamilton – Bike Lanes in Stinson, Darryl Bender-Cycling Manager (Matt – 7:16 – 7:37)
   1. Resurfacing accelerated through the participatory budget process. Want to hear resident feedback. Bike box will be added at Stinson and Wentworth.
      1. Christina questioned if re-painting would be involved at stop signs. Darryl confirmed this would happen.
      2. Matt raised concern about Stinson and Emerald to increase pedestrian safety. Also questioned if bike lane could be connected with Hunter lanes. Darryl noted that it is possible this would be addressed through the Claremont Detail Design process that is happening this summer. A two-way facility may be considered on Hunter east of Liberty.
      3. Dave raised concern of cars parked in bike lanes. Al extended this to question whether divided bike lanes are possible. Darryl said that because it’s lower volumes on Stinson, it may not be assessed as appropriate as well as maintenance. Al pushed to understand whether we can learn from other streets where divided bike lanes have been implemented. Karl then raised the question of the increased traffic flow that is anticipated with LRT design. City traffic flows show Stinson being a diversion route. Dave suggested a double-wide bike lane from community centre to Stinson School because fewer people are making south turns off Stinson. Darryl said in general feel better putting two-way bike on one-way streets for collision/safety mitigation.
      4. Ben asked if there are mechanisms with bike lanes that can help with traffic calming. Darryl said that he would raise this with the traffic. Residents identified Erie and Stinson as a concern as well as the stretch from Erie to Victoria because there is no intermediary stop sign.
      5. Dave – Question was raised if lanes could be painted green. Darryl said they prefer to reserve green for “safety” points. Dave Asked if we could have people to count bikes and stopped cars to see how we could test this out. Darryl said that we now paint bike lanes with plastic as it increases durability v. paint. Members encouraged by this.
3. Guest: Julie Michal – Community Safety Research Project (Karl – 7:40 – 7:55 pm)
   1. Group looked at how we can make community safety more holistic. Started about 3 years ago. Group has now evolved and working with McMaster. McMaster research looked at community safety issues on holistic level and on a micro-macro level. Original study can be found on Macsphere. Focused on several key areas. Findings and suggestions available in the report. Information in report can be applied to Stinson if we want general information and review.
      1. Some residents raised specific concerns and suggestion that a safety audit needs to be done in the neighbourhood. Julie said doing a short-term and long-term solution assessment.
   2. Also noted that vacant tax rebate progress is being reviewed. Missed window for community feedback sessions on options for revising before report released. June 7 is last time community can come back with feedback to affect the report. If people are interested, they can reach out to get involved.
4. Forestry – presentation from Steve who is part of forestry management (7:52-8:09)
   1. Tree inventory programme is in year 2. Figuring out what species are present in Hamilton to help with canopy management. Grid Programme does rotational maintenance city-wide. Manages to reach each tree every 5.5 years, where industry standard is 7 years. Street tree replacement programme is available. For every ash tree that goes down, plant another tree. Also trying to incentivize residents to accept trees. Identified lower-wards as opportunity to increase canopy cover.
      1. Christina – Question raised about mulberry trees being cut down in the neighbourhood. Is there thought to having fruit-trees replace them? Steve said not at this time due to but can be advocated for. Ben and Al asked what rights “custodians” have in process of tree removal if neighbours complain citing example of resident who had a tree on their property cut down because a neighbour didn’t like it. Case was investigated only with complainants, not with person who cared for/watered the healthy tree. Also asked for confirmation that trees not cut-down unless a risk abatement. Steve replied that decision would be left to the investigator. He will investigate occurrence to understand why process may not have been followed in terms of consulting with custodian.
5. Break (8:10-8:20)
6. Treasurer’s Report (Dave – 8:20 -8:25 pm)
   1. Dave reviewed the report. Net $15,44.55 in general account, $757.40 held in the Stinzine account. Grant being prepared to recoup some costs associated with some of our latest initiatives around. Anyone is allowed to review the books at any time by reaching out to Dave.
7. Small Grant Project (Matt – 8:25 – 8:55 pm)
   1. Sunil noted that the little free library grant will be presented next month.
   2. Community Garden Project (Application Review)
      1. Small grant committee has met and passed with 58.5. Christina asked what changes occurred between April and May. Answer is only budget.
      2. Karl presented the current plans. Lumber is being provided at cost by Turkstra lumber. Cllr Farr is being asked for additional funding as part of 5 year SNAP funding. Additional funding request added tonight about pressure-treated wood to add bench on each of the boxes.
         1. Motion to approve SPRC small grant by Matt. Seconded by Tina. Carried. 1 abstention.
         2. Motion to approve small grant request to Cllr Far for up to $1934.70 by Dave. Seconded by Matt. Carried unanimously. Dave will check the math.
      3. Adam from McMaster noted that this project has been approved for a Change Camp grant. McMaster students will be assisting with implementation and community engagement. Grant would go to SCA. Need approval from
         1. Motion from Jean-Jacques. Seconded by Matt. Carried unanimously.
8. Endorsement Policy Update (Dave – 8:55 – 8:58 pm)
   1. Dave presented copies of the endorsement policy for people to review and provide feedback. Please send it to him a few days before the next meeting. We will still need to vote to make it a pilot project. Noted that other neighbourhood associations in Ward 2 as well as other Community Developers and hubs are interested as well. This could be precedent setting.
9. Stinson Action Team/Committee/Project Updates (Matt – As needed – 8:40 – 8:55 pm)
   1. Events – Community BBQ, July 8^th – Volunteers needed for Day of event 11-2. Email [email protected] or Tarek Jalbout if you are available.
   2. Community Garden
      1. Meetings are Sunday at 2
      2. Motion to defer movement of tree decision until next year from Christina. Seconded by ?. Carried unanimously.
      3. Motion to acknowledge  Community Garden Collective as a subcommittee of the SCA suggested by Sunil. Karl moved, seconded by Al. Carried unanimously.
   3. Stinzine
      1. Mission Vision Values in initial form. Will circulate with minutes. Next stage is design review.
   4. International Village
      1. Event this Saturday. Please go and support IV.
      2. Event July 20 at 9:00 for movie at Ferguson station. This is after songs from the Bishop so encourage you to go afterwards.
      3. Save the date for August 19. Tentative date for tour of Village with Susie, the director of BIA.
   5. Slow Down Snail Mural
      1. Good meeting with Ken Coit. Further discussion will be required at the next meeting as money is required.
   6. PlanLocal
      1. No PlanLocal this year. Will be doing more of unfinished safe streets. Will provide more detail next meeting. Plan is to use more participatory budgeting like Ward 1 starting earlier in the year next year.
   7. Engagement and Inclusion sub-committee
      1. Sunil would like to talk about ways to improve both. Would like to have anyone interested to come to talk to him about this.
   8. Songs from Bishop
      1. We will not have a July meeting due to Songs from The Bishop. Keep that in mind for small grants, issues, etc.
10. Christina reminded everyone of the 100 in 1 days on June 3 and several events.
11. Slow Down signs available from Dave. Please give the address where the sign will be installed as per city rules.
12. Wrap Up and Next Meeting (Matt – 9:10 pm)
13. Upcoming meeting agendas tentatively include: June – Neighbourhood Action Evaluation Focus Group (Dinner provided).
    1. SCA meetings are every 2^nd Thursday of the month from 7-9 PM
    2. Next meeting is Thursday June 8th, 2017 – 7-9 PM

Light Refreshments will be provided

Childminding and Language Interpretation are available

For more contact information, please contact [email protected]