SCA General Meeting Minutes & Agenda February 2017

SCA Meeting Agenda, February 2017

Thursday February 9th, 2017 7:00 – 9:00 PM

Central Memorial Recreation Centre – 93 West Ave S

SCA Values: Collaboration, Engagement, Respect, Trust, Inclusiveness, Transparency

SCA Mission: To enable all residents to fully participate in the community. To actively engage community partners in building relationships in order to enrich the community and the neighbourhood. To encourage, build, and preserve a safe, clean, and attractive neighbourhood that we are all proud to call home

SCA Vision: Stinson is a diverse and engaged community with a natural, historic, and vibrant character

1. Welcome, Review of Values, Mission and Vision, Introductions (Co-chair-7:00 – 7:05 pm)
2. Agenda and Minutes Review/Additions (Co-chair/Secretary – 7:05 – 7:10 pm)
3. Treasurer’s Report (Dave – 7:10 – 7:15 pm)
4. Neighbourhood Action Strategy Update (Jocelyn Strutt, City of Hamilton – 7:15 – 7:25 pm)
5. Small Project Grant – Review Team request (Sunil – 7:25 – 7:30 pm)
6. Event Calendar Discussion and Planning (7:30 – 7:40 pm)
7. Endorsement Policy Update (Dave – 7:40 – 7:50 pm)
8. Canada 150 Grant (Karl – 7:50 – 7:55 pm)
9. Break (7:55 – 8:10 pm)
10. Bike Lane Engagement – PlanLocal Project (8:10 – 8:30 pm)
11. Stinson Committee/Project Updates (8:35 – 8:45 pm)
    1. Stinzine
    2. International Village
    3. Ice Rink
    4. PlanLocal
12. Pollinator Community Gardens (Karl – 8:45 – 8:55 pm)
13. Community Information Sharing (If needed – 8:55 – 9:00 pm)
14. Wrap Up and Next Meeting (Co-chair –  9:00)
    1. SCA meetings are every 2^nd Thursday of the month from 7-9 PM
    2. Next meeting is Thursday March 9^th, 2017 – 7-9 PM

Light Refreshments will be provided

Childcare is available

For more contact information, please contact [email protected]

SCA Meeting Agenda, February 2017

Thursday February 9th, 2017 7:00 – 9:00 PM

Central Memorial Recreation Centre – 93 West Ave S

SCA Values: Collaboration, Engagement, Respect, Trust, Inclusiveness, Transparency

SCA Mission: To enable all residents to fully participate in the community. To actively engage community partners in building relationships in order to enrich the community and the neighbourhood. To encourage, build, and preserve a safe, clean, and attractive neighbourhood that we are all proud to call home

SCA Vision: Stinson is a diverse and engaged community with a natural, historic, and vibrant character

Present: Brian Sibley, Lee McIlmoyle, Al Huizenga, Margaret Waters, Jean Jacques Somwe, Nicole Walter, Fivel Flavour, Tina Dort, Joachim Brouwer, Ben, Dave Michal, Karl Andrus, Matt Grande, Erika Morton

Guests: Jocelyn Strutt, City of Hamilton – Neighbourhood Action Strategy, Shruti Romesh (Neighbourhood Action Evaluation), Sunil Angrish (Social Planning and Research Council of Hamilton – Community Developer)

1. Welcome, Review of Values, Mission and Vision, Introductions
   • Matt opened the meeting with a welcome and review of values, mission and vision
2. Agenda and Minutes Review/Additions
   • No changes to the agenda
   • Minutes were reviewed and approved. Motion to approve minutes was moved by Dave and seconded by Lee
3. Treasurer’s Report
   • SCA account balance at $2163.59, StinZine account balance at $805.89
   • Release of Songs from the Bishop Fundraiser. Goal is $1000. Up for 2 months. Will use anything raised this year and save leftover for next year’s event. Already have $250 in the account!
   • As always the books are open if anyone would like to review, just ask Dave.
4. Neighbourhood Action Strategy Update (Jocelyn Strutt, City of Hamilton)
   • Review of Neighbourhood Action Plan history. Stinson is one of eleven “Priority Neighbourhoods”.
   • How to keep Action Plans relevant. Would like to update plans. Have gathered feedback so far through postcard and poster drop offs.
   • Would like to take information that has been newly collected from resident feedback and use it in an updated plan. Translate the ideas into work!
   • Review that plan more frequently, including Measure where we are, account for new ideas, include new people into the plan
   • Jocelyn will send out a PDF copy of the old Stinson Neighbourhood Action Plan (SNAP) for people who haven’t seen it
   • The plan in its current format, as a book, needs to be shortened to be more accessible and reader friendly
   • Would we have this discussion about the plan update as a large group or small working group? Yes, large group preferred
   • How do we take the information that we got from posters and postcards? Will gather into themes for further feedback and exploration and work!
   • Asset Map needs a glossary or something that explains what’s on the map and user friendly
   • Could do a highlight of action items at each SCA meeting? Yes, that’s a good idea
   • We need a City Action plan for our neighbourhoods, how is the City accountable to our neighbourhoods. Is this an opportunity to act on these items?
   • How do we address systemic issues? Will have to co-ordinate between “bottom up and top down” raise awareness these are issues and important things, communicate this is a need and a desire for the community
   • ACTION: More updates to come from Jocelyn and Sunil
5. Small Project Grant – Review Team request
   • We have a submission for small grant
   • Submitted for a mural for the Slow Down Snail – Who would like to review? Lee, Matt,  Al. Karl will join if available
   • Reminder that there is $1500 for small projects led by residents. If you interested please contact Sunil
   • ACTION: Sunil to contact interested grants team participants to arrange a meeting
6. Event Calendar Discussion and Planning
   • The following event ideas/plans were expressed:
     • Stinson Creative Lab is committing to do a repaint the shed in Carter Park,
     • Dave will volunteer to do a Yard Sale, will do a poll on Facebook for dates and look for volunteers in the spring
     • Karl to host Spring event food and get together, BBQ “meet your neighbours”
     • Possible to bring back Easter Egg hunt? Matt to help organize
     • Light Up the Under structure of the Claremont Access (Ben)
     • Summer BBQ?
     • Songs from the Bishop
     • 100 in 1 Day – Resident led but events in Stinson
     • Clean Up dates, Beautiful Alleyway clean ups (Saturday April 22nd)
   • A call out was made for an Event Subcommittee – Lee offered to join.
   • ACTION: Please let Sunil know if you would like to support events or participate with the event subcommittee
7. Endorsement Policy Update
   • What is an Endorsement – act of giving support or approval of something
   • Dave reviewed a flow chart draft of the Endorsement Policy Process
   • Will have finalized document for April
   • Will pilot the policy soon!
   • ACTION: Endorsement Policy team to meet again soon to finalize
8. Canada 150 Grant
   • Looking to submit a grant. Please share ideas.
   • Could do the Under Mount Light event? Open to other events
   • A call out was made to have a working group on the Canada 150 Grant – Al, Lee, Tina, Karl offered to join
   • ACTION: Group to offer updates after they meet to discuss ideas 
9. Break
10. Bike Lane Engagement – PlanLocal Project
    • Stinson is expecting resurfacing of Stinson St.
    • Letter was sent out to residents
    • Residents are encouraged to take care of any work needed underground with pipes
    • We have Cannon St bike lanes as model for bike lanes
    • We need to have Councillor Farr to a meeting to further discuss and know our options. Will be a preliminary discussion
    • Hold to a high standard and accountable
    • Bring to Ward 2 Community Council for further exploration
11. Stinson Committee/Project Updates
    • Stinzine – At the printer for February Edition.
    • Would like to run a workshop for residents to discuss Vision, Mission, Values of StinZine to make an even better publication. Workshop will be open to all.
    • International Village – Meeting with Susie Braithwaite. Pitching advertising to BIA members.
    • Event this weekend by Try! Hamilton sounds like fun and shenanigans. Also Family Fun Day with International Children’s Centre. Events are posted on International Village FB page.
    • Ice Rink – No update. Weather isn’t co-operating!
    • PlanLocal – No update
12. Pollinator  / Community Gardens
    • Karl is looking for a garden subcommittee members for either a pollinator or community garden
    • Al, Nicole and Lee are interested in participating
    • Will need to look at grants
    • ACTION: Community garden subcommittee to connect and share ideas once they meet  
13. Community Information Sharing 
    • City Council voted to keep Ward Boundaries as is and not follow with the consultation report
    • Petition going around to make Ward Boundaries more representative
    • Will be going OMB
    • Beasley Winter Fair is Saturday
14. Wrap Up and Next Meeting
    • SCA meetings are every 2^nd Thursday of the month from 7-9 PM
    • Next meeting is Thursday March 9^th, 2017 – 7-9 PM